By Cynthia Bruce
Whether you are an experienced procurement specialist or you simply have a small lot you want to start generating revenue with, getting the most out of your interactions with a parking technology supplier starts with asking the right questions.
Making sure that you have enough information to even ask those questions in the first place often means putting out a Request for Information (RFI) and letting the responses guide how you will subsequently write a Request for Proposals (RFP). For smaller jobs or where an existing relationship is being leveraged, you may get all the information you need from a Request for Quotations (RFQ).
I will start by briefly summarizing the differences between these types of documents, so you know which is best for you before going on to discuss what to look for in the responses you receive from proponents.
Which RFx is right for you?
RFIs, RFPs, RFQs (and all their ilk) all serve different purposes and become progressively more specific, so which you choose will depend on the information you have and the information you still need.
Questions to consider before making a decision might include some of the following:
- Do you have any existing parking equipment and/or technology? Does it need to be replaced, or are you adding on to your existing solution?
- Are you working with an existing vendor?
- Are you required to go through a formal RFP process?
- Are you unsure of your needs and therefore have general questions?
- Are you asking specific questions because you know exactly what you want?
How you answer these questions will determine how your team seeks out a parking operations contractor.
Request for Information
When you are ready to find a…